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Kanban for agencies — every client project on one honest board

Agencies run each client engagement as its own project on a drag-and-drop Kanban board — Backlog, Todo, In Progress, Review, Done — with priority and assignee filters, comment threads for feedback, due dates with overdue flags, and a workload chart that shows who has capacity before you promise a deadline.

Who this page is for: Digital agencies, studios and consultancies juggling several client engagements.

Client work dies in DMs and spreadsheets. 'What is the status of the banner set?' should never be a message someone has to answer twice. On a Kanban board the status is the column, and the card carries its whole story — description, threaded comments with @mentions, and an activity history of every field change — so account managers answer clients without interrupting designers.

The Review column is where agency boards earn their keep. Client feedback is a stage, not an inbox: work sits in Review until it is approved, which makes the true bottleneck visible. When six cards pile up in Review while In Progress starves, the board has just told you that approvals, not production, are what is late — an argument that is much easier to have with a picture.

Organizations give clean separation: create an organization per agency, invite the team with roles, and keep boards isolated from your personal work and from other organizations. Because the same login runs Flocci Timesheets, Calendar and the Library wiki, the account that moves the card also logs the hours, holds the deadline and stores the brief — one bill at ₹49/seat/month instead of four subscriptions to reconcile at month end.

What you get

Review column built into the flow — client approval is a stage, not an email thread
Roles and email invites per organization; work isolated per organization
Open-workload chart per assignee before you commit to a deadline
Due dates with overdue flags on the card face
Timesheets, Calendar and the Library wiki on the same login, ₹49/seat/month

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Frequently asked questions

Can I keep different clients' work separate?

Yes. Organizations are cleanly isolated — separate boards, members, roles and invites — and your personal board stays personal. Within an organization, each client engagement is its own project with its own board and sprints.

Does the client see the board?

Only if you invite them into the organization. Many agencies invite one client contact so progress is self-serve instead of a weekly status email; others keep the board internal and share outcomes. Both work — there is no public read-only client portal yet.

Why Kanban instead of a spreadsheet for client work?

A spreadsheet answers 'what exists'; a board answers 'where is it stuck'. Columns make bottlenecks visible at a glance, and drag-and-drop keeps the board honest because updating it costs one second — the single biggest predictor of whether a tracker stays accurate.

Can we track billable time against these cards?

Flocci Timesheets shares the same account and organization, so hours are logged in the same workspace as the work. The two apps are not yet auto-linked per card — you log time in Timesheets against the project rather than clicking a timer on the issue.